Privacy Policy

Last updated: February 1, 2024

This Privacy Policy explains how the Air Race Classic, Inc. ("ARC") may collect, use and share information from or about you when you access and use our services and website (collectively, "Services") that link to or otherwise reference this Privacy Policy. This Privacy Policy is governed by our Terms of Service. By using the Services, you consent to the data practices described herein. As technology and circumstances change, we will continue to update, modify, and enhance this Privacy Policy for your benefit. It is your responsibility to review this Privacy Policy frequently and remain informed about any changes to it, so we encourage you to visit this page often.

Our Privacy Policy is our commitment to you that we strive to provide not only the highest quality services and products, but that we understand that you expect us to safeguard the personal and business information that we collect. All of our volunteers, employees and data processors that have access to and/or are associated with the processing of personal information are obliged to respect the confidentiality of your personal information. To this end, our Privacy Policy allows you to make an informed decision regarding your usage of the Services that we provide.

If you are using our Services to interact with your family, friends, and business associates, it is your obligation and responsibility to make sure they understand how you and the ARC collect and process their personal information as the data controller.

TYPES OF INFORMATION COLLECTED: We may collect the following information about you and your use of the Services:

• Your name, company name, address, email address, phone number(s), and payment details (for example, your credit card information.

• Information obtained via third-party authentication systems such as Google Authentication (email address and name).

• Questions, feedback, and other messages you address to us directly through tech support, online forms, and social media platforms. If you contact us by phone, we may record the conversation and/or keep a summary of the call.

• Other information you provide to us such as posted comments, dates of birth, photos, etc.

• Information collected through cookies, web beacons, and other tracking technologies.

• Bulk emails (sent through Twilio SendGrid) have tracking pixels and use tracking links.

• The website uses third-party analytics and widgets such as Google Analytics to track users; Facebook, YouTube and Instagram.

HOW THIS INFORMATION IS USED:

We may use the information collected for purposes such as:

• We use this information to provide you with access to our Services. For example, to confirm your identity, contact you, inform you of new features and products, and invoice you.

• We also use this information to make sure that we comply with any legal requirements.

• We use this information to provide you with our Services and to better serve you in the future;

• To provide technical support including the detection, prevention, and resolution of security and technical issues;

• To respond to customer support requests;

• To fulfill the obligations under the Terms of Service;

• To improve your experience and improve the Services;

• Send information to you which we think may be of interest to you by post, email, or other means and send you marketing communications relating to our organization;

• Promote the use of our Services to you and share promotional and informational content with you;

• Provide other companies with statistical information about our users – but this information will not be used to identify any individual user;

• Send information to you regarding changes to our Terms of Service, Privacy Policy, or other legal agreements; and to meet legal requirements.

We may combine all the information we collect from or receive about you for any of the foregoing purposes.

We may aggregate or de-identify your information and may use, share, rent or sell aggregated or de-identified information for any purpose and such information is not subject to this Privacy Policy. We will never sell your personal information to any third party.

CREDIT CARD AND SENSITIVE INFORMATION:

When you enter sensitive information, such as credit card information, the transmission is encrypted through a third-party using industry-standard TLS (Transport Layer Security) encryption. Other information that you send via standard email will not be subjected to this high level of encryption, so we advise you accordingly that you should never submit sensitive personal information such as credit card numbers and so forth via standard email to us.

We maintain your credit card related information once your purchase has been verified and processed via your credit card service provider for future usage, within a secured system. In the event of a chargeback, the credit card service provider will provide us with such information for the purpose of our evaluation of the chargeback request, including any protestations and/or feedback issued by our company if we determine fraud has taken place. In the event of credit card fraud and similar defaulted payments, the credit card related information shall be used for collection-related purposes.

As noted above, we follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage is 100% secure. Therefore, we cannot guarantee its absolute security.

HOW WE SHARE YOUR INFORMATION.

We may share your information with:

• Service providers that perform certain business-related functions on our behalf: including website hosting, transaction fulfillment, payment processing, fraud prevention, technology services and platforms, and identity management.

• Law enforcement agencies, regulators, content protection organizations, anti-fraud coalitions and other groups to:

• Protect our legal rights, privacy or safety, and that of our employees, agents, contractors, or other individuals;

• Protect the safety and security of other users of the Services;

• Protect against fraud or other illegal activity or for risk management purposes;

• Respond to inquiries or requests from government, regulatory, law enforcement, or public authorities;

• Permit us to pursue available remedies; commence, participate in, or defend litigation, or limit the damages that we may sustain;

• Comply with the law including with subpoenas, search warrants, court orders, and other legal processes; or enforce applicable terms of service.

MOBILE PHONE NUMBERS:

No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

OPT-IN CONSENT: By submitting your phone number, you are authorizing the ARC to send you text messages and notifications. Message/data rates may apply. Reply STOP to unsubscribe to a message sent from us.

LIABILITY FOR ACTS OF THIRD PARTIES

The Air Race Classic will use all reasonable efforts to safeguard the confidentiality of the Registration Data, transmissions made by means of the Internet cannot be made absolutely secure. The ARC will have no liability for disclosure of registration data due to errors in transmission or unauthorized acts of third parties.

YOUR RIGHTS AND CHOICES

Communication Preferences and Opt-Outs: You may unsubscribe from our email newsletters or promotional emails by following the opt-out instructions contained in the email. You cannot unsubscribe from service-related, transaction, or emails related to your Services.

Cookies and Similar Technologies: We use cookies and other tracking technologies when you create an account through our website, to recognize you and/or your device(s) on, off and across different Services and devices and to assist the functionality of other tools, services, research, analytics, and internal operations. In the future, we may also choose to use cookies and other tracking technologies for other purposes such as contextual advertising.

Access, Correction, and Deletion: You may request access to correct, update, or delete all your personal information by emailing support@airraceclassic.org. We will respond to your request within 30 days.

HOW WE PROTECT YOUR INFORMATION/HOW LONG WE KEEP YOUR INFORMATION

We maintain procedural, technical and physical safeguards for the Services to help protect against the loss, misuse or unauthorized access, disclosure, alteration, or destruction of the information you provide via the Services. These safeguards vary depending upon the sensitivity of the information we collect and store. Please be aware that no security solutions are infallible. We will keep your information only for as long as it is necessary to fulfill the purposes described above unless longer retention is required or permitted by law, after which we will delete or anonymize it. The period we keep your information will vary depending on your interactions with the Services. We may retain your account data for a reasonable period of time after your last activity. We may also keep a record of correspondence with you relating to the Services you use, for as long as is necessary to protect us from a legal claim or to provide you with improved Services in the future. Similarly, when you unsubscribe from our email newsletters or promotional emails, we will keep a record of your email address to ensure we do not send you marketing emails in the future.

LINKS TO THIRD PARTY WEBSITES

You acknowledge that the Air Race Classic provides links to third party websites, but that the ARC is not responsible for the content of such third-party websites or their terms, conditions or privacy policies. You acknowledge that you must carefully review the terms, conditions, and privacy policies of all websites prior to using said third-party websites, and you assume all risk of using third-party websites. Furthermore, you understand and agree to not hold the ARC responsible for any third-party content provided on the ARC website that may infringe on intellectual property rights, rights of privacy or publicity, or any rights of any nature in any jurisdiction.

SOCIAL MEDIA FEATURES AND WIDGETS

Our website includes social media features (such as Facebook and Twitter buttons) and/or Widgets (interactive mini-programs that run through our website). Social media features and Widgets are either hosted by a third party or hosted directly on our site. The third parties that own these social media features and widgets may collect your IP address and which page(s) you are visiting on our website and may set a cookie to enable the feature or website to function properly. Your interactions with these social media features and widgets are governed by the privacy policy of the company providing it.

UPDATES TO OUR PRIVACY POLICY

We may update this Privacy Policy to reflect changes to our information needs and practices. If we make any material changes, we will notify you before these changes come into effect at the email address specified in your account or via a notice on this website. We encourage you to periodically review this page for the latest information on our privacy practices.

PERSONAL DATA OF CALIFORNIA RESIDENTS

This section describes how the ARC manages personal information of California residents under the California Consumer Privacy Act ("CCPA") and amended by the California Privacy Rights Act of 2020 ("CPRA").

In reference to the CCPA, California privacy rights include:

• Right to Nondiscrimination. You can exercise the rights described in this section free from discrimination prohibited by the CCPA.

• The Right to Know. This is information you can request following how we have collected and used your personal information during the past 12 months regarding categories: of the personal information we have collected; sources from which we have collected the personal information; third parties with who we share the personal information; personal information that we sold or disclosed for a business purpose; third parties to whom the personal information was sold or disclosed for a business purpose; and business or commercial purpose for collecting or selling personal information.

• Right to Know Access.  You can request a copy of the personal information that we have collected about you over the past 12 months.

• Right to Deletion. You can ask us to delete personal information that we have collected from you.

• Right to Opt-Out. You have the right to opt out of any sale of your personal information as defined in the CCPA.

You can exercise your rights under the CCPA. To start, we would need to verify your identity and confirm your California residency in order to process your information, access and manage deletion requests. We may require you to log in to the ARC website, provide a government-issued ID or other applicable identification, give a written declaration as to your identity under penalty of perjury, and provide any other additional information to confirm your request. Your request may be declined as permitted by law and is not absolute.

You may have an authorized agent make a request of your rights on your behalf. Upon confirmation of the agent's identity and our receipt of a valid power of attorney given to your agent pursuant to California Probate Code. You may also provide your agent with written and signed permission to exercise your CCPA rights. We may require additional information to process such requests to validate your identity as described above.

The categories of personal information we collect, use, and disclose are referenced in the above sections and include:

• Identifiers (not including online identifiers), first and last names, email addresses, phone numbers, avatars, company name, company role, social media profile information, photo, and document signatures.

• Online identifiers, such as operating system, version number, manufacturer, hardware model, browser type, screen resolution, IP address, unique identifiers, and ARC custom identifiers.

• Financial information, such as credit card information, billing and mailing address, and other payment-related information.

• Commercial information, such as records for transactions and services requested.

• Internet or network information, such as website history before or after visiting the ARC website, navigation paths between pages or screens, session time and dates, time spent on a page or screen, activity status (last contacted, last heard from, first time seen, last time seen), clicked links, language preferences, pages viewed, tags applied within customer accounts, and other information about your interaction with our services, including information related to cookies.

• Geolocation data, such as location information associated with your IP address.

• Professional or employment information, such as your job title, organizational information, or business affiliation details.

• California Customer Records, such as financial information, commercial information, and professional or employment information.

• Sensory information, such as photos, videos and other imagery you choose to submit in our services.

• Inferences, such as those based on the above information to create a profile for your preferences, characteristics, and behavior.

The above summary of this section of how we collect, use, and share personal information describes our best practices for the 12 months preceding the effective date of this notice.

CONTACT

If you have an inquiry about this privacy policy or our privacy practices, please feel free to contact us at:

Air Race Classic, Inc.
29604 179^th Pl SE
Kent WA 98042
Email: support@airraceclassic.org